As Administrative Manager, you will be required to utilize independent discretion and judgment to lead and oversee the administrative function at the [location] facility. You will be responsible for administrative supervision, fiduciary controls, some accounting activities, plant inventory, human resources, information technology, and other activities critical to the local Operations and Quality Management teams. You will supervise the Plant Clerk/Inventory Coordinator and are an important member of the local leadership team.
To succeed, you must be able to:
Deliver results in first-time situations by inspiring others and working to earn trust every day
Serve others with understanding, respect, and care
Operate with simplicity, clarity and transparency
Deal with and drive change
Organize, prioritize and own multiple tasks while meeting or exceeding deadlines
Learn and apply new technology and share your knowledge with others
Above all you will be expected to carry out all your activities with reliability, integrity, compliance and in a safe, environmentally responsible, and efficient manner.
Responsible and accountable for plant staffing by orienting and training employees; maintaining a safe and secure work environment; developing personal growth opportunities; maintaining a highly engaged workforce; maintaining confidentiality when needed
Overall responsibility for administering group benefits, payroll for active groups, and compliance with record keeping within the location in accordance with Ardent Mills’ policies and legislative requirements
Accountable for achieving financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances and capital projects
Accountable for all local Procure/Source to Pay to ensure timely payments to vendors
Analyze inventory trends with overall responsibility & accountability for auditing and approving inventory write-offs, resolving all variances, identifying root causes and resolving inventory discrepancies
Provide counsel and advice to local management including but not limited to EHS, EE Relations, Purchasing
Train and develop other managers’ knowledge of purchasing, payroll, and other key systems
Participate in and lead team through customer issue follow-up and corrective actions.
Manage local IT requirements including system maintenance, purchasing and user set up, IP audits, local software installations and troubleshooting applications/systems by actively engaging with Ardent Helpdesk
Understanding of local employment laws and payroll practices
Essential skills and experience:
Associates Degree with 1 year or High School diploma/GED with 2-4 years of experience in human resource, accounting, and/or administrative management type role(s)
Experience working in ERP and HR systems
Good to have:
Bachelor’s degree or High School diploma/GED with 4+ years of experience human resource, accounting, and/or administrative management type role(s)
Experience using Workday
Experience leading an individual, including performance management, coaching, and development
Experience creating and managing budgets
Ability to train others in computer applications/systems
Understanding of local employment laws and payroll practices
Physical requirements and working conditions (with or without reasonable accommodation):
Ability to perform work at a computer and other administrative/managerial tasks
Ability to wear personal protective equipment (PPE) as is required by the operating areas (i.e. safety glasses, protective footwear, hard hat, hearing protection and, at times, a respirator)
Ability to occasionally work a machine-paced continuous process that operates 24 hours a day, 7 days a week with conditions which include:
Hot/Cold temperatures (inclement weather)
Dusty environment (to include Wheat/Gluten allergens)
Frequent moving/vibration/ or other motion of equipment/processes
Ability to perform work safely which may require:
Occasionally standing, walking, rotating, bending/stooping, twisting, crouching, kneeling, balancing and reaching or lifting at varying heights
Occasionally climbing stairs
Occasionally lifting, and/or carrying
Must be able to read, interpret instruction and technology and communicate effectively in English
Must be willing to work alongside your team including long days (days, evenings, and nights) as well as weekends or holiday work.
Must be authorized to work in the Unites states without sponsorship now and in the future
Except where prohibited by law, all offers of employment are conditioned upon successfully passing a drug test and pre-employment background check
At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs. We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, aboriginality, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non-merit characteristic protected by law or not. Together, celebrating our differences, we make Ardent Mills.
The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills.
Address:1652 Old Wawawai Rd, Pullman WA, 99163
Additional Locations (if applicable):
Employment Type:Full time
While the experience of applying for a job at Ardent Mills may vary from mill to mill and from role to role, it almost always involves following the same basic process outlined below:
Our talent acquisition team will review your resume to check you have the experience and qualifications we are looking for. Everyone who applies for a job at Ardent Mills receives a response from us, so we will email you to let you know the outcome whether you have been successful or not.
A member of our talent acquisition team may speak to you on the phone to find out more about you and determine whether you are potentially a good fit for the role.
If the hiring team thinks you could be the person they are looking for, you are likely to be invited to an interview.
As the successful applicant, you will be made a verbal offer followed by a written one. Once you have accepted our offer, you will need to go through a background check and potential other pre-employment contingencies, which can take up to 10 business days.